Soft Skills for How to Communicate Effectively through Presentations

Presentation skills is vital for communicating ideas, projects, goals, targets within an organisation. Let me give you tips on how to prepare a presentation and communicate well.

In today's world, change to a surrounding or concept or a organisation is seen and it happens within a short notice. In such a scenario it is vital for relevant person to be equipped with proper communication techniques.

In the world of professionals, there are many who are not aware that one day they will be in need to make power point presentations to a concerned audience. Keep your fingers crossed that today you are not asked about this. But as you move ahead in an organisation or small company, at least one point of time, there will be a need to make a presentation to your colleagues or to management on a specific topic.

Have you learnt to use MS applications of your PC? Then try to see if you can make a power point presentation for a topic like "How to stop smoking inside the premises". Is it easy? Or do you face a difficulty in writing the relevant points for your audience.

Presentations are very relevant for communicating ideas, projects, goals, targets, messages to a large audience. A good idea needs to get across a mass; a project needs to get approval or goals to be visualised in the next year. All these will need a proper mechanism to be propagated with the right words.

Iceberg model of communication

By looking at the iceberg model, it is obvious that 90% of communication is at sub-conscious level. Hence we communicate consciously and sub-consciously. By observing closely, it is obvious that our personality, body language, appearance and emotions are very prevalent in communicating.

You will start wondering 'What are the pre-requisites for making an effective power point presentation?'. Read on!

Tips to keep in mind when making presentations

  1. Mark down your points in a rough paper needed of the subject to prepare for the topic.
    "What do I want to convey?"
    "What are the reasons for this topic"
    "What impression do I want to make?"

  2. Structure and sequence the slides according to the topic.
    (Which should come first and what should follow it).

  3. Choose appropriate simple words relevant to the topic. Use 'key word' and appropriate phrases.

  4. Use proper font and colours to differentiate between the topics and contents

  5. Use of pictures inside slides can help to illustrate examples as it will be remembered more than words.

  6. Use less words in all slides.

Remember, it is also vital to take care of the 90% of the iceberg aspect!!

Tips on how to present your ideas to audience

Know your subject thoroughly by doing your homework and go prepared. Practise what you want to say. Visualize yourself in front of mirror and see your own body language.

Use simple language and talk freely.

Inform your audience that end of the session is for doubts and questions.

Presentation skills and techniquesInform your audience about breaks and timings for it.

Add a little humour(Like jokes) to keep the audience occupied.

Ask a few questions to know they are on track with your topic and wait for the answer.

Be clear, loud and talk slowly for audience to know what you say. Don't use jargon words.

Use eye contact with your audience to show that you are acknowledging each and every one present.

Stand straight and move around the room (according to space). This shows your confidence.

Always keep a backup/copied version of your presentation in another location in case of crash of system or unforeseen disruptions.

Summarize the main points and emphasize on the implications.

Lastly thank the audience for their participation.

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